Due to the current COVID-19 pandemic, Special Collections spaces are currently not open to the public, and staff are working remotely. Special Collections tentatively plans to re-open and allow limited in-person research appointments starting Fall Semester, on August 13, subject to university operating status. Please contact special@westga.edu for more information.

Effective August 13, 2020, hours of service for reproduction requests and other reference services will be Monday-Thursday, 8:30am - 4:30 pm, with a one-hour closure midday for lunch.

Rules

Our materials are cataloged in the Ingram Library online catalog. Finding aids for our archival collections are available online. Digitized content is available through the Digital Library of Georgia. A small number of the collections have donor imposed or legal restrictions. 

Due to the unique nature of the Special Collections, all researchers are asked to complete a registration form. Pencils, digital devices, and loose sheets of paper are allowed in the Research Room. All bags, cases, coats, hats, pens, and other materials must be placed in a locker.

Not all items from Special Collections can be photocopied or scanned, depending on their physical condition. We do welcome the use of digital devices when appropriate for the materials. We will do our best to accommodate the researcher's needs.

Reproduction Information and Fee Schedule

Because of limited staffing, there may be significant delays in reproduction request turn-arounds. Reproduction requests from current UWG students, faculty, and staff will be prioritized. Requests will be reviewed and will be approved or denied by Special Collections staff in consideration of the preservation needs and fragility of the materials. If approved, reproduction requests will generally be limited to 25 pages per person per academic term.

Audio recordings (reel-to-reel, audio cassettes, VHS tapes, etc.) in Special Collections can only be listened to or viewed if a user copy is available because of the fragility of the formats. If a user copy does not exist, a digital reproduction can be made at the researcher's expense.Reproduction requests for audio-visual materials are at the discretion of library staff in consideration of the condition of the original media, as well as time and labor requirements to produce digital file/s. Reproduction requests are limited to one hour of staff time. This includes, but is not limited to: digitization, metadata creation, transportation/shipping, and other tasks associated with audio-visual material orders. Digitization for audio-visual materials may be done by external vendors. Special Collections will provide a list of vendors and will request bids, copying the requesting researcher so they can choose the vendor. All vendors must be approved by Special Collections for the security and preservation of the materials. The vendor will bill the requesting researcher directly for reproduction services. Reproduction requests, if beyond one hour of time and an external vendor is needed, will also incur additional fees charged by Special Collections to cover a $13 per hour labor fee, packing materials, and shipping costs. An invoice, payable to Ingram Library Special Collections, will be emailed to the requesting researcher at the time the audio-visual materials are shipped to the vendor for digitization. Rush orders are not possible.

Copies on paper or electronically (PDF): 25 cents per page

Color photocopies on paper: 50 cents per page

High resolution scans (300-600 dpi): $10.00 per item

  • Special Collections reserves the right to determine whether or not an item may be copied.
  • It may not be possible to copy materials over the size of 11" x 17".
  • Orders are completed in 2 to 3 weeks. Additional time may be required for orders over 500 pages. 
  • An invoice will be sent with delivery of reproductions, either by postal mail or email.

For more information, call Blynne Olivieri at (678) 839-5455, or email special@westga.edu.

 [Photo of students using library in Administration Building from 1921 Fourth District A&M Bulletin.]