The University of West Georgia, based on guidance from the USG now and in the future, plans to open its campus for all employees and students for the Fall 2020 term. The information listed in UWG’s Return to Work Plan describes UWG’s method for bringing everyone back to campus in a safe and responsible manner. University Recreation has specifically outlined a detailed plan for maintaining patrons' safety throughout all facility operations and program offerings on our UREC Summer/Fall 2020 Operations page.

Effective July 15, 2020, University System of Georgia institutions, including the University of West Georgia, will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing.

Face coverings are not required in campus outdoor settings where social distancing requirements are met. Anyone not using a face covering when required will be asked to wear one or must leave the area.

Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons.

Reservation Tier Breakdown

Reservations for Fall 2020 are open to all tiers.

Reservations for Spring/Summer 2021

Tier Request Received Beginning Event Dates Accepted
1 July 1, 2020 January 1, 2021 - December 10, 2021
2 August 18, 2020 January 1, 2021 - July 31, 2021
3 September 15, 2020 January 1, 2021 - July 31, 2021
4 October 16, 2020 January 1, 2021 - July 31, 2021
  • Tier: 1
    Request Received Beginning: July 1, 2020
    Event Dates Accepted: January 1, 2021 - December 10, 2021

  • Tier: 2
    Request Received Beginning: August 18, 2020
    Event Dates Accepted: January 1, 2021 - July 31, 2021

  • Tier: 3
    Request Received Beginning: September 15, 2020
    Event Dates Accepted: January 1, 2021 - July 31, 2021

  • Tier: 4
    Request Received Beginning: October 16, 2020
    Event Dates Accepted: January 1, 2021 - July 31, 2021

Reservations for Fall 2021

Tier Request Received Beginning Event Dates Accepted
2 January 12, 2021 August 1, 2021 - December 10, 2021
3 February 2, 2021 August 1, 2021 - December 10, 2021
4 February 23, 2021 August 1, 2021 - December 10, 2021
  • Tier: 2
    Request Received Beginning: January 12, 2021
    Event Dates Accepted: August 1, 2021 - December 10, 2021

  • Tier: 3
    Request Received Beginning: February 2, 2021
    Event Dates Accepted: August 1, 2021 - December 10, 2021

  • Tier: 4
    Request Received Beginning: February 23, 2021
    Event Dates Accepted: August 1, 2021 - December 10, 2021

Tier Definitions

Tier 1

  • Presidential or Vice Presidential endorsed campus-wide events
  • Student orgs or departments housed in the Campus Center
  • Complex events coordinated by non-UWG affiliated groups that require substantial advanced planning who must have a request submitted and approved by the Director of University Recreation

Tier 2

  • All UWG registered student organizations (must be the president or vice-president doing the reservation)
  • These student organizations must be registered through the Center for Student Involvement

Tier 3

  • All UWG departments and university-affiliated groups

Tier 4

  • All non-UWG affiliated groups or individuals. Please note that all external 3rd party reservations have been put on hold temporarily until further notice.

Fall 2020 Reservation and Events Operations

  • The ballroom, meeting rooms, and outdoor spaces will remain open for reservations. However, the capacities will be limited to adhere to physical distancing guidelines
  • Ballroom 108.1 can have a maximum of 43 people at one time; ballroom 108.2 can have a maximum of 57 people at one time; ballroom 108.3 can have a maximum of 21 people at one time; ballroom 108.4 can have a maximum of 20 people at one time; Full ballroom can have a maximum of 141 people at one time
  • Meeting room 104 can have a maximum of 7 at one time; meeting room 105 can have a maximum of 7 at one time; meeting room 302 can have a maximum of 9 people at one time; meeting room 303 can have a maximum of 10 people at one time
  • When making reservations for the Campus Center, please put an accurate estimate of attendance in the reservation form. If the amount of patrons is over the max capacity, you will be asked to reduce the number of attendees, conduct a virtual event, find a larger space on campus that accommodates your capacity. Events may be canceled if over the max capacity
  • The back gym will be unavailable for reservation requests
  • The front and back patio will remain open for events, but 6 ft physical distancing must be maintained
  • Reservations can still be done through westga.edu/reservewest

Events Cleaning Procedures

Event staff will clean and disinfect all equipment in the ballroom and meeting spaces including but not limited to chairs, tables, mics, laptops, etc. before and after each event.

For more information, email ccevents@westga.edu or call 678-839-5500.