All residents are responsible for abiding by these regulations, in addition to all state and local laws, and the UWG Student Conduct Code.
Policies below labeled with an asterisk* denote that they are included in the Student Code of Conduct. These policies may be further specified for Housing property. It is important that you read and understand all policies fully.
All students are provided with a MyUWG e-mail account. It is the student's responsibility to check his or her e-mail daily. Housing and Residence Life (HRL) conduct charges will be sent to students' UWG e-mail accounts from a system called Maxient.
For students residing in The Village, please refer to The Village Regulations.
All violations of the policies, laws, and codes will be subject to the UWG conduct process, in addition to local and state judicial processes when applicable.
Georgia state law forbids the consumption or possession of alcoholic beverages by persons under the age of 21. Therefore, all alcohol is strictly prohibited in residence hall rooms where all contracted students are under the age of 21.
The possession or consumption of alcoholic beverages by those of legal age on campus is permitted. Residents who are of legal age may possess and consume alcohol in their unit with the door closed. The amount of alcohol permitted is a standard of reasonable and responsible consumption.
Common source containers, party balls, kegs, etc. are prohibited.
Open containers must be kept within the privacy of the residence hall room/suite. Please note that hallways are considered public places; if the door of a residence hall room/suite is open, the room is considered a public place.
Please refer to Acceptable Appliances and Other Items for Residence Halls. At no time are appliances with exposed heating elements allowed. Cooking appliances must always be attended while in use in order to prevent fires. Possession or use of any of the “not approved” items is prohibited.
Each resident is responsible for taking part in the security of the residence hall. Allowing entry of unescorted individuals and propping open outside doors all compromise the safety of the hall and all the residents of the hall. These and similar behaviors are prohibited.
All residence halls are equipped with a card access system which allows entry only to a student's assigned residence hall using the student ID as a key. Residents who lose their ID must report the loss immediately to the ResSTAR office or University Police so that the lost card can be deactivated. Residents are prohibited from loaning their ID to another person, propping outside doors, or otherwise circumventing the card access system.
Students will be held responsible for any and all damages to, or loss of, University property within their assigned residence hall. In the event of damage within a student's room, all occupants assigned to the room may be held responsible. In the event of damage to hallways or common areas, students residing within that area may be held responsible.
Behavior that may not be specified within the Student Code of Conduct, including, but not limited to: water/shaving cream fights (pranks), non-compliance with a request from a HRL staff member, etc. will not be tolerated and could result in conduct action and dismissal from University Housing. Unwelcome and offensive language may result in conduct action if it is so severe, pervasive, and objectively offensive that it denies or limits an individual’s ability to work, or to participate in or benefit from an educational program or activity.
*Fire and Safety Equipment
Fire Safety Equipment includes but is not limited to: any vehicle, tool, equipment, water supply, or other instruments or facilities used in the detection, reporting, suppression, or extinguishment of a fire.
All residents are required by state law to evacuate any building in which the fire alarm is sounding.
Incense, candles, gasoline, open flames, potpourri burners, and incendiary devices of any kind are not permitted in the residence halls. Charcoal starter fluid is not permitted in individual student units and may only be stored in hall staff offices for programmatic use.
Please note: possession, use, furnishing or sale of explosives and fireworks are a violation of the Student Code of Conduct (section 10.00)
Hover boards: Because hover boards have been declared a potential fire hazard, the possession or storage of electronic skateboards including self-balancing boards/scooters and other similar equipment in all University residence halls, apartments and The Village houses is prohibited.
Public area furniture may not be removed or moved to individual rooms or outside the facilities. All furniture in residents' rooms must remain intact and within the room. Financial restitution may be pursued through common area billing and/or the student conduct process for public area furniture that needs to be relocated or replaced.
These regulations apply to the residents contracted to occupy a space in any facilities operated by the Department of Housing and Residence Life at the University of West Georgia and their guests. Some individuals and communities may have additional guidelines. Residents should consult the Housing Staff and heed all posted guidelines and policies.
Guests are defined as any person who is not contracted to live in the entered complex. Contracted residents entering the building without proper identification who do not request a staff-assisted lockout will be considered a guest and must follow all guest policies. Members of Fraternity and Sorority chapters with organizational houses in The Village who have paid The Village Comprehensive fee are considered residents of their organization’s house.
Guests - Capacity and Behavior
Residents are jointly responsible for the behavior of their guests and must inform them of residence hall policies. A resident may not sign in more than two (2) guests at one time. Maximum capacity for a room space is two (2) guests or other residents per resident of the space present. Residents are not permitted to host any individual who has an active criminal trespass or student conduct restriction prohibiting entry into the residence hall.
Registered social events approved by Housing and Residence Life hosted at an organizational house in The Village will be issued separate guidelines for maximum building occupancy.
Guests - Escorting and Registering Guests
Residents must register their guests at the service desk. All guests must provide an acceptable form of photo ID, a valid driver’s license or government-issued ID. Guests who do not provide acceptable ID will be denied entrance into the building. Signing a guest into the residence hall designates you as the host, and the host will be held responsible for all actions of their guests. Guests must be escorted (e.g., to and from restrooms, lounges, and entrance/exit into the building) by host residents while in the building at all times.
Residents must check their guests out at the service desk upon their guest exiting the building. Failure to check out constitutes a violation of this policy on behalf of the resident host and the guest and may result in restricted guest privileges.
A guest who is found in a residence hall without an escort by his or her host will be found in violation of Section 22. of the Student Code of Conduct and can be issued a student conduct restriction prohibiting visiting or hosting guests in any UWG residence hall facility. Hosts can also be considered jointly responsible for allowing guests to roam unaccompanied (Section 25.03 of the student code of conduct).
Guests - Guest and Roommate/Suitemate Rights
It is expected that suitemates discuss their preferences with respect to all visitation in the room/suite. Visitation of one resident should not infringe on the rights of other resident.
Guests - Overnight Guests
Overnight guests are allowed only with the consent of other roommates/suitemates and with approval by designated Housing and Residence Life staff, and are restricted to a maximum 3 night stay within a 7 day period. Resident suites are to be occupied only by those assigned to the suite by Housing and Residential Life, and are not to be occupied by or loaned to other residents or nonresidents. (For example, four residents cannot, even voluntarily, use one double room for a living room and another double room for sleeping). An overnight guest is defined as any person(s) that are planning to stay after visitation hours (2am) have elapsed in non-24 hour facilities. In 24 hour visitation facilities, an overnight guest is defined as a visitor who stays for more than 12 hours. Host of the potential overnight guest must register their guest through the “Overnight Guest Form” within the Housing and Residence Life umbrella on OrgSync. This form must be submitted no later than 12 hours prior to the requested night.
Guests - 24 Hour Visitation
The following communities are designated as having 24 hour visitation for the 19-20 academic year:
- Arbor View Apartments A, B, and C
- Tyus Hall
- The Village - All Houses
- University Suites 2 and 3
All Hall Councils may vote to recommend adjusted visitation hours for their facility.
Guests - Limited Visitation
All facilities that do not have 24 hour visitation will observe visitation hours not to exceed 9am - 2am.
Guests - Use of Restrooms and Community Spaces
Community style bathrooms are limited to the single gender of the floor. Guests of the opposite gender in buildings with community-style bathrooms must use lobby restrooms.
Guests are permitted to use lounges and other common amenities only while accompanied by their resident host.
Guests - Unauthorized Entry
Each resident is responsible for taking part in the security of the residence hall. Allowing entry of unescorted individuals and propping outside doors all compromise the safety of the hall and all the residents of the hall. These and similar behaviors are prohibited.
Transferring keys or ID cards is a violation of the Housing and Residence Life Residence Hall Regulations. The student issued the room key and ID card is responsible for these at all times. Individuals found in possession of another person(s) ID or Key will be documented and sent through the Student Conduct process.
Additionally, unauthorized access to university facilities is prohibited by Section 18.01 of the Student Code of Conduct.
Guests - Occupancy of Resident Spaces
Resident Rooms/Suites are to be occupied only by those assigned to the room/suite by Housing and Residential Life and are not to be occupied by or loaned to other residents or non-residents. Extended guest stays in excess of prescribed limits can be considered unauthorized occupancy.
Cohabitation in residence hall rooms/suites is prohibited. Cohabitation is defined as behavior indicating a room occupant is sharing his/her assigned space with a person who is not contracted to the room. Cohabitation is also defined as a guest’s presence on a regular or continued basis that may infringe upon the contracted student’s right to privacy, sleep, or study.
Children under the age of 15 are not permitted to be in the residence halls from 10pm-8am.
Personal wireless routers, access points of other WiFi hotspot devices are prohibited in UWG facilities and residence halls. Streaming devices must be able to connect with WPA2 security (i.e. Roku and Firestick). It is recommended that students use an ethernet connected streaming device (i.e. Fire TV Cube) for their streaming needs. For further information, please contact UWG Information Technology Services. Residents illegally downloading protected content or illegally file sharing will be referred for disciplinary action.
Approved devices include, but are not limited to:
- Fire TV (connected via Ethernet with the WIFI turned off)
- Fire Cube (connected via Ethernet with the WIFI turned off)
- Roku (must connect to SecureWest via the internet browser on the device)
- Personal Computers
Any device which emits a wireless SSID, or signal, is not allowed in the residence halls. Additionally, all devices must be able to connect to the WI-FI via WPA 2 Enterprise Security.The following are the most common prohibited devices.
Devices NOT approved are:
- All wireless routers
- Any Apple Airport device
- Firestick (WI-FI)
- Google Home Mini
- Smart Plugs
- Wireless Printers (printers must be connected via USB)
Please refer to Information Technology Services for more specific information/policies.
All residents must vacate the residence hall within 24 hours after their final exam, but no later than 6:00 p.m. on the final day of finals, unless permission to remain in the building was approved by the HRL Office.
In the interest of personal safety and out of respect for the hall environment, students may not play sports or ride bikes, skateboards, hover boards, self-balancingboards/scooters, etc. in the common spaces of any university residence hall, apartment, and/or The Village house.
Upon check-in, each resident is issued a key. Every resident is expected to carry his/her key at all times.
In the interest of safety and security, residents are prohibited from giving their room key to anyone else to use. Duplication of room keys is also prohibited. If you have lost your key please refer to our Lost Key policy.
The disposal of any form of litter in any place other than a designated receptacle is prohibited. Furthermore, bathroom trash cans are intended only for bathroom trash. It is expected that students dispose of their personal room trash in the outdoor dumpsters near each building.
Every student has the right to study or to sleep in his/her room when needed. For this reason residents must respect quiet hours from 10:00 p.m. to 8:00 a.m. daily. Noise heard outside of a closed room door or within student rooms from the hallways will be considered excessive and in violation of the noise volume policy. Quiet hours will be enforced 24-hours daily during exam periods.
Out of respect for others, residents are expected to keep noise at a reasonable level 24 hours a day. Residents are expected to comply with reasonable requests from fellow residents or staff to take measures to reduce their noise levels.
Use of amplifiers is restricted.
Obstructing Common Areas
In order to avoid potentially dangerous situations, hallways, lobbies, stairwells, and common areas of traffic must be kept free of obstruction at all times.
Small fish in bowls or aquariums (maximum capacity of ten gallons) are the only pets allowed in the residence halls.
*Requests by residence hall staff
Residents are required to follow the requests of all University officials who are in the performance of their duties. These individuals include (but are not limited to): Housing & Residence Life Student Assistants, Resident Assistants, Resident Directors, Area Coordinators, etc. Their directions may include, but are not limited to providing current identification, lowering noise volume, leaving a building, ceasing inappropriate behavior, etc.
Students and belongings on the roof of any University building is strictly prohibited.
Unauthorized room alterations may result in damage to university property, and as such are prohibited. Room alterations are defined as: any changes in the original condition of the room including but not limited to: painting, building a wooden structure, putting up shelves or using wall paper borders/non-removable wall decals. (Please refer to Acceptable Appliances and Other Items for Residence Halls.
- Attach shelving to the walls
- Attach carpet to the floor with tape or glue
- Attach television wall mounts
- Paint room or closet doors
- Remove light fixtures or covers
- Remove any University furniture from the room
- Put nails or hooks in the walls or ceilings
- Use any type of adhesive substance that might remove paint or damage walls or floors
The Housing and Residence Life department encourages and welcomes students to decorate their room in a manner in which they would be comfortable, with discretion. Space outside the interior of one's assigned room (e.g., visible through windows, and door exteriors) is considered public space and is maintained under the jurisdiction of Housing and Residence Life. Residents have the right to approach anyone who displays a decoration which they believe to be offensive or obscene in order to discuss their concern. Students may be asked to remove offensive material from public view. Materials posted in rooms such as posters, pictures, etc. must be agreed upon by all roommate(s).
The University does not permit door-to-door sales, posting advertisements on bulletin boards, doors, or walls, or solicitation of any form within the residence halls without prior approval of the Housing and Residence Life Office. Violations of this policy should be reported immediately to the residence hall staff.
Removing window screens, throwing objects from windows, or running antennas or other wires from windows may endanger residents and is not permitted