Helpful Forms and Documentation:
Regulations:
All residents are responsible for abiding by these regulations, in addition to all
state and local laws, and the UWG Student Conduct Code.
Policies below labeled with an asterisk* denote that they are included in the Student
Code of Conduct. These policies may be further specified for Housing property. It
is important that you read and understand all policies fully.
All students are provided with a MyUWG e-mail account. It is the student's responsibility
to check his or her e-mail daily. Housing & Residence Life (HRL) conduct charges will
be sent to students' e-mail accounts from a system called Maxient.
Every organizational chapter is also expected to abide by the Conduct Code as set
forth in the Registered Student Organizations Handbook.
All violations of the policies, laws, and codes will be subject to the UWG conduct
process, in addition to local and state judicial processes when applicable.
Alcohol (Section 7.00 of Student Code)
Georgia state law forbids the consumption or possession of alcoholic beverages by
persons under the age of twenty-one (21).
In the Village, alcohol may only be consumed by residents and guests who are of the
legal drinking age and are inside the house or on the immediately adjacent concrete
patio or porch. No glass bottles are permitted outside of houses.
If individuals consume alcohol at a chapter house in the Village, and then are involved
in an incident at another area on/near campus, the chapter may be included in a University
conduct investigation.
Cleanliness
Please refer to the posted Facilities and Grounds Maintenance Policies regarding standards
both within the house and the surrounding area (these policies will be made available
during the academic term).
*Damages (Section 12.00 of Student Code)
Students will be held responsible for any and all damages to, loss of, and/or unapproved
alterations to University property within/around their assigned chapter house.
Offensive Material
The Housing and Residence Life department encourages and welcomes students to decorate
their room/ chapter house in a manner in which they would be comfortable, with discretion.
Space outside the interior of one's assigned room (e.g., visible through windows,
and door exteriors) is considered public space and is maintained under the jurisdiction
of Housing and Residence Life. Residents have the right to approach anyone who displays
a decoration which they believe to be offensive or obscene in order to discuss their
concern. Students may be asked to remove offensive material from public view.
*Disorderly Conduct (Section 4.00 of Student Code)
Behavior that may not be specified within the Student Code of Conduct, including but
not limited to: water/ shaving cream fights (pranks), non-compliance with a request
from a HRL staff member, etc. will not be tolerated and could result in conduct action
and dismissal from University Housing. Unwelcome and offensive language may result
in conduct action if it is so severe, pervasive, and objectively offensive that it
denies or limits an individual's ability to work, or to participate in or benefit
from an educational program or activity.
Doors
In accordance with fire safety practices, exterior doors to chapter houses are to
be kept closed at all times. Exceptions will be made for certain situations including
University cleaning, move out/in weekend, approved and registered social events, and/or
with the Village Housing staff (GV Manager, GV RLC, or other full- time staff) approved.
*Fire and Safety Equipment (Section 9.00 of Student Code)
Fire Safety Equipment includes but is not limited to: any vehicle, tool, equipment,
water supply, or other instruments or facilities used in the detection, reporting,
suppression, or extinguishment of a fire.
All residents are required by state law to evacuate any building in which the fire
alarm is sounding.
Fire Hazards
Candles are permitted only for:
1. Chapter Rituals
2. Approved and registered events
3. Display purposes; the wick must be fully removed
Personal use of candles is prohibited
Incense, gasoline, potpourri burners, and incendiary devices of any kind are not permitted
in the chapter houses. Propane and charcoal lighter fluid must be kept outside the
chapter house. Charcoal may be kept inside the chapter house. Charcoal may be kept
inside the chapter house.
Please note: Possession, use, furnishing or sale of explosives and fireworks are a violation of
the Student Code of Conduct (section 10.00)
Hover Boards: As of December 16, 2015, the US Consumer Product Safety Commission released a statement
regarding the safety of hover boards. Because hover boards have been declared a potential
fire hazard, the possession or storage of electronic skateboards including self- balancing
boards/ scooters and other similar equipment in all University residence halls, apartments
and the Village is prohibited.
*Furniture Removal (Section 12.00 of Student Code)
No interior furniture is allowed on the exterior of the chapter houses, and yards
should be kept clean. All furniture in residents' rooms must remain intact and within
the room, unless approved by a University official. Financial restitution may be pursued
for room furniture that needs to be relocated or replaced if removed unofficially.
Guests
Each chapter is expected to abide and enforce their Inter/National organizational
standards for guests.
At the University, a guest is defined as any individual (s) who is not an active member
of a specific chapter, or who is not assigned an active access card to a specific
access card, which resides in Village.
Guests are permitted only at the request of the residents, who then become responsible
for their guests’ conduct. Guests are expected to comply with all state and University
regulations and policies. Guests are permitted only at the request of the residents
of the room. Individuals who are not residents may be asked to leave the Village if
they are unable to demonstrate they are guests of a chapter resident or on University
business. They may also be required to leave if they are violating policies, damaging
property, or show potential to cause harm to themselves or others.
Guest privileges are to be exercised with concern for others’ right to privacy. No
student shall be denied access to, or use of, his/her room at any time, or be placed
under undue hardship by the presence of a guest.
Guests are not to be in possession of a resident’s room key or student ID.
Overnight Guests
**An individual (including active chapter members) who is not a contracted resident
of a specific chapter house is considered a guest for the purposes of the following
policy.**
A guest is allowed to stay overnight three (3) consecutive nights. The HRL Office
highly encourages a resident to speak with their sisters/brothers prior to the guest
staying for any length of time.
Cohabitation in a chapter house is prohibited. Cohabitation is defined as behavior
indicating an occupant is sharing his/her assigned space (or common areas of the house)
with a person who is not contracted to the house. Cohabitation is also defined as
a guest’s presence on a regular or continued basis that may infringe upon the contracted
students’ right to privacy, sleep, or study.
Children under the age of 15 are not permitted to be in the Village from 10pm-8am.
Internet Use/ Routers
Internet (ResNet) is provided in all the chapter houses via Ethernet plug-ins and/or
wireless signal. Residents illegally downloading protected content or illegally file
sharing will be referred for disciplinary action.
Personal routers are prohibited. Please refer to Information Technology Services (www.westga.edu/its)
for more specific information/policies.
Noise
All amplified sound and music inside/outside the chapter house must end by midnight
Sunday-Thursday, and 2am on Friday-Saturday; however, any and all requests from a
City Ordinance Officer needs to be abided.
Quiet hours will be enforced 24-hours daily during final exam periods.
Out of respect for others, residents are expected to keep noise at a reasonable level
24 hours a day. Residents are expected to comply with reasonable requests from fellow
Village residents or staff to take measures to reduce their noise levels.
Parking Lot Gate Arm
The automatic parking lot gate arms at the entrance and exit of the Village are to
enact safety and security of the individuals utilizing the Village complex. The removal,
damage, or temporary/permanent alteration to the gate arm is prohibited. Payment for
restoration or replacement of the security bar may fall to an individual or a whole
chapter. There is also a $250 fine for misuse of the Gate Arm.
Pets
Small fish in bowls or aquariums (maximum capacity of ten gallons) are the only pets
allowed in the chapter houses.
*Requests by Residence Life Staff (Section 4.00 of Student Conduct Code)
Residents are required to follow the requests of all university officials who are
in the performance of their duties. These individuals include (but are not limited
to): Housing & Residence Life Student Assistants/Logistics crew, HRL cleaning staff,
Village Aides, Village Residence Life Coordinator, Village Manager, Area Coordinators,
University Police, etc.). Their directions may include, but are not limited to providing
current identification, lowering noise volume, leaving a building, ceasing inappropriate
behavior, etc.
Roof
Students and belongings on the roof of any university building by a student is strictly
prohibited.
Windows
Removing window screens, throwing objects from windows, or running antennas or other
wires from windows may endanger residents and is not permitted.
