NOTE: UNIVERSITY POLICIES ARE CURRENTLY UNDER REVIEW AND REVISION. ALL UNIVERSITY POLICIES DO NOT RESIDE ON THIS LANDING PAGE.
The following Index was approved by the Vice Presidents and the President on August
11, 2015. The University General Counsel's Office is working with the university community
to move all of the University's policies into this format. As a policy is finalized,
the table will be updated with links to the policy. Until such time, please contact
the University General Counsel at legal-list@westga.edu for the policy in effect. Your patience with this process is much appreciated!-
University General Counsel
-
Institutional Policy UWG Policy 1.1 Policy and Procedures UWG Policy 1.2 Formatting Policies and Procedures UWG Procedure 1.2.1 Policy Authority UWG Policy 1.3 Policy Compliance and Revisions UWG Procedure 1.3.1 Chief Functional Officers UWG Procedure 1.3.2 Institutional Assessment UWG Policy 1.4 Assessment UWG Procedure 1.4.1 Accreditation Requirements UWG Policy 1.5 Substantive Change UWG Procedure 1.5.1 Institutional Accessibility and Accommodations UWG Policy 1.6 Responsibilities UWG Procedure 1.6.1 Accommodations UWG Procedure 1.6.2 Accessibility UWG Procedure 1.6.3 Communication and Technology UWG Procedure 1.6.4 -
Appointment and Renewal UWG Policy 2.1 Recommendation for Appointment (101.0101; 101.0104) UWG Procedure 2.1.1 Determination of Rank (101.02) UWG Procedure 2.1.2 Reappointment (102) UWG Procedure 2.1.3 Emeritus Status (125) UWG Procedure 2.1.4 Renewal and Non-Renewal UWG Procedure 2.1.5 Promotion UWG Policy 2.2 Time Limits (103.0301) UWG Procedure 2.2.1 Criteria for Promotion (103.0302) UWG Procedure 2.2.2 Evaluation Process (103.0201; 103.0202) UWG Procedure 2.2.3 Appeal of Negative Evaluation (103.0205) UWG Procedure 2.2.4 Tenure UWG Policy 2.3 Time Limits (103.0402) UWG Procedure 2.3.1 Criteria for Tenure (103.0403 through 103.0602) UWG Procedure 2.3.2 Recurring Faculty Evaluations UWG Policy 2.4 Annual Evaluation (104.0101) UWG Procedure 2.4.1 Pre-Tenure Review (Third Year Review) UWG Procedure 2.4.2 Post-Tenure Review (104.02) UWG Procedure 2.4.3 Evaluation of Chairs (104.06) UWG Procedure 2.4.4 Evaluation of Deans (104.06) UWG Procedure 2.4.5 Leave and Compensation For Faculty UWG Policy 2.5 Annual Leave (111.01) 8.2.7 BOR UWG Procedure 2.5.1 Professional Leave (Awards) (112 through 114.0201) UWG Procedure 2.5.2 Summer School Salaries (113) 8.3.12.3 BOR UWG Procedure 2.5.3 Outside Employment (114) see UWG Procedure 6.4.2 Discipline and Grievance Procedures UWG Policy 2.6 Dismissal Process (105) UWG Procedure 2.6.1 Grievance Procedures UWG Procedure 2.6.2 Teaching Responsibilities UWG Policy 2.7 Faculty Workload (127) UWG Procedure 2.7.1 Classroom Procedures (201) UWG Procedure 2.7.2 Record of Student Absences/Attendance (202) UWG Procedure 2.7.3 Class Roster (203) UWG Procedure 2.7.4 Accommodations UWG Procedure 2.7.5 Reporting Grades (205) UWG Procedure 2.7.6 Withdrawals (205.01; 205.02) UWG Procedure 2.7.7 Final Examinations (206) UWG Procedure 2.7.8 Academic Dishonesty (207) UWG Procedure 2.7.9 Academic Appeals (208) UWG Procedure 2.7.10 Grade Appeals (208.04) UWG Procedure 2.7.11 Office Hours (209) UWG Procedure 2.7.12 Textbook Ordering and Selection UWG Procedure 2.7.13 Faculty Absences UWG Procedure 2.7.14 Study Abroad/Study Away Programs UWG Policy 2.8 Service Responsibilities UWG Policy 2.9 Advisement (301) UWG Procedure 2.9.1 Convocation and Commencement Services (306; 307) UWG Procedure 2.9.2 Research (401) UWG Procedure 2.9.3 Distance Learning UWG Policy 2.10 Course Designations UWG Procedure 2.10.1 Tuition and Fees UWG Procedure 2.10.2 Proctored Exams UWG Procedure 2.10.3 Consortial Agreements UWG Procedure 2.10.4 Continuing Education UWG Procedure 2.10.5 Instructional Time (Credit Hour Policy) UWG Policy 2.11 Registrar UWG Policy 2.12 Registration UWG Procedure 2.12.1 Tuition and Fees
[International Students, see UWG Procedure 3.5.2]UWG Procedure 2.12.2 Credit Transfers UWG Procedure 2.12.3 Graduation UWG Procedure 2.12.4 Drop/Add Withdrawal UWG Procedure 2.12.5 Transcript Requests UWG Procedure 2.12.6 RESERVED UWG Policy 2.13 Academic Affairs-Miscellaneous UWG Policy 2.14 Public Arts Advisory Committee UWG Procedure 2.14.1 -
Admissions UWG Policy 3.1 Undergraduate UWG Procedure 3.1.1 Graduate UWG Procedure 3.1.2 Verification of Lawful Presence UWG Procedure 3.1.3 Tuition Classification UWG Procedure 3.1.4 Admissions Appeals UWG Procedure 3.1.5 Dual Enrollment UWG Procedure 3.1.6 International Students see UWG Policy 3.5 Student Services UWG Policy 3.2 Advising Center UWG Procedure 3.2.1 Accessibility Services UWG Procedure 3.2.2 Counseling Services
(see also UWG Procedure 3.2.11 Health Services)UWG Procedure 3.2.3 Student Government Association UWG Procedure 3.2.4 Center for Academic Success UWG Procedure 3.2.5 New Student Programs UWG Procedure 3.2.6 Enrollment Services Center UWG Procedure 3.2.7 Center for Student Involvement UWG Procedure 3.2.8 University Recreation UWG Procedure 3.2.9 Residence Life UWG Procedure 3.2.10 Health Services
(see also UWG Procedure 3.2.3 Counseling Services)UWG Procedure 3.2.11 Financial Aid UWG Policy 3.3 Verification for Aid UWG Procedure 3.3.1 Application Process UWG Procedure 3.3.2 Scholarships and Loans UWG Procedure 3.3.3 RESERVED UWG Policy 3.4 International Student Admissions and Programs UWG Policy 3.5 Undergraduate/Graduate Admissions Requirements UWG Procedure 3.5.1 Tuition and Fees UWG Procedure 3.5.2 Student Visas and Travel/Employment UWG Procedure 3.5.3 Support and Services for International Students UWG Procedure 3.5.4 Visa Compliance UWG Procedure 3.5.5 Residence Hall Regulations UWG Procedure 3.5.6 Student Housing Management UWG Policy 3.6 Housing Contracts UWG Procedure 3.6.1 Resident Handbook UWG Procedure 3.6.2 Residence Hall Regulations UWG Procedure 3.6.3 Greek Village Housing UWG Procedure 3.6.4 Career Services UWG Policy 3.7 Student Employment UWG Procedure 3.7.1 On Campus Recruitment UWG Procedure 3.7.2 Externships/Internships UWG Procedure 3.7.3 Alumni Resources UWG Procedure 3.7.4 Professinal Networking UWG Procedure 3.7.5 Student Conduct and Discipline UWG Policy 3.8 First Amendment and Protected Activity on Campus UWG Procedure 3.8.1 Bullying Involving Students UWG Procedure 3.8.2 UWG-Related Social Media see UWG Procedure 10.2.3 Student Conduct Code UWG Procedure 3.8.3 Honor Code UWG Procedure 3.8.4 Hazing UWG Procedure 3.8.5 Disruptive and Obstructive Behavior
(employees, see UWG Procedure 6.6.5 Disruptive Behavior)UWG Procedure 3.8.6 Community Standards UWG Procedure 3.8.7 Interim Suspension UWG Procedure 3.8.8 Student Appeals and Grievances UWG Procedure 3.8.9 Student Organizations UWG Policy 3.9 Student Organizations Registration UWG Procedure 3.9.1 Release of GPA for Fraternities & Sororities UWG Procedure 3.9.2 Greek Auxiliary Groups UWG Procedure 3.9.3 Single-Sex Student Organizations UWG Procedure 3.9.4 Student Government Association UWG Procedure 3.9.5 Student Organization Conduct Code UWG Procedure 3.9.6 Policy Advisors for Student Organizations UWG Procedure 3.9.7 Academic Requirements for Social Greeks UWG Procedure 3.9.8 Center for Adult Learners and Veterans UWG Policy 3.10 Adult Learners UWG Procedure 3.10.1 Military-Connected Students UWG Procedure 3.10.2
*Updated 11.21.19Intercollegiate Athletics UWG Policy 3.11 -
External Grants and Sponsored Projects UWG Policy 4.1 Principal Investigator (PI) Eligibility UWG Procedure 4.1.1 Research Affiliations
(Post Doctoral, Graduate Assistants, fellow, Visiting Researcher, etc.)UWG Procedure 4.1.2 Supporting Document Approval
(Non-Disclosure Agreement, Collaborations, acknowledgements, etc.)UWG Procedure 4.1.3 Pre-Award Process UWG Procedure 4.1.4 Post-Award Process UWG Procedure 4.1.5 Intellectual Property UWG Policy 4.2 [RESERVED] UWG Procedure 4.2.1 Research Compliance UWG Policy 4.3 Institutional Review Board (IRB) UWG Procedure 4.3.1 Collaborative Institutional Training Initiative (CITI) Training UWG Procedure 4.3.2 Significant Financial Conflict of Interest in Research UWG Policy 4.4 Crowdfunding Policy UWG Policy 4.5 [RESERVED] UWG Procedure 4.5.1 Crowdfunding see UWG Procedure 10.1.3 Community Engagement UWG Policy 4.6 Service Agreements UWG Procedure 4.6.1 Continuing Education UWG Procedure 4.6.2 Economic Development UWG Procedure 4.6.3 -
Purchasing UWG Policy 5.1 Authorized Approvals UWG Procedure 5.1.1 Prizes, Promotional Items, & Awards UWG Procedure 5.1.2 Contractual Agreements UWG Procedure 5.1.3 Food Purchases (incl. Group Meals) UWG Procedure 5.1.4 Purchase Cards (P-Cards) UWG Procedure 5.1.5 Financial Management UWG Policy 5.2 Delegation of Authority UWG Procedure 5.2.1 Institutional Investments UWG Procedure 5.2.2 Bank Accounts UWG Procedure 5.2.3 Cash Handling UWG Procedure 5.2.4 Check Cashing UWG Procedure 5.2.5 Check Distribution (non-payroll) UWG Procedure 5.2.6 Participation Fees, Collection UWG Procedure 5.2.7 Payment Card Industry Data Security UWG Policy 5.3 Incident Response Plan UWG Procedure 5.3.1
*Updated 11.21.19PCI DSS Security Responsibilities UWG Procedure 5.3.2 Secure Network and Systems UWG Procedure 5.3.3 Travel Reimbursement UWG Policy 5.4 Authorization for Travel UWG Procedure 5.4.1 Candidate Travel UWG Procedure 5.4.2 Cash Advances (Employees) Cash Advances (Team & Group Travel) UWG Procedure 5.4.4 Travel Expenses (employees) UWG Procedure 5.4.5 Travel Expenses (non-employees) UWG Procedure 5.4.6 Group Travel (students) UWG Procedure 5.4.7 Pre-Payment of Travel Expenses UWG Procedure 5.4.8 Solicitation, Advertising, and Sales UWG Policy 5.5 UWG Affiliated Organizations UWG Procedure 5.5.1 Non-Affiliated Organizations UWG Procedure 5.5.2 UWG Students UWG Procedure 5.5.3 Auxiliary Services UWG Policy 5.6 Billing: External Vendors UWG Policy 5.7 Third Party Vendors UWG Policy 5.8 -
Employment Practices UWG Policy 6.1 Hiring Practices UWG Procedure 6.1.1 Conditions for Employment- incl. Employment of Foreign Nationals; I-9 Documentation; Loyalty Oath; State Security Questionnaire; Employment Screening (credit check,
drug tesing and backgroung investigation)UWG Procedure 6.1.2 Categories of Employment- incl. Temporary, Part-time, Full-time, etc. UWG Procedure 6.1.3 Relocation Expense UWG Procedure 6.1.4 Training & Compliance - incl. Ethics, Safety, etc. UWG Procedure 6.1.5 Provisional Period for New Hires,Transfers and Rehires UWG Procedure 6.1.6 Third Party Vendors see UWG Policy 5.7 Equal Opportunity and Title IX UWG Policy 6.2 Title IX of the Educations Amendments of 1972 UWG Procedure 6.2.1 Equal Opportunity, Diversity, and Inclusion UWG Procedure 6.2.2 Non-Discrimination and Anti-Harassment UWG Procedure 6.2.3
*Updated 7.26.19Civil Rights Investigations and Hearing Process UWG Procedure 6.2.4 Whistleblower Rights UWG Procedure 6.2.5 Ethics and Reporting Hotline UWG Procedure 6.2.6 Americans with Disabilities Act (ADA) Compliance for Employee Accommodations
(see also UWG Proceudre 6.5.8 Time Away from Work)UWG Procedure 6.2.7 Sexual Misconduct
see UWG Procedure 9.9.1 Classification, Compensation, and Payroll Practices UWG Policy 6.3 Collection of Debt Owed the University UWG Procedure 6.3.1 Garnishment UWG Procedure 6.3.2 Off Cycle Check Process UWG Procedure 6.3.3 Time and Leave Reporting - incl. Fair Labor Standards Act (FLSA), Compensatory Time, and Overtime. UWG Procedure 6.3.4 Required Deductions UWG Procedure 6.3.5 Direct Deposit UWG Procedure 6.3.6 Fringe Benefits UWG Procedure 6.3.7 Grant funded employees UWG Procedure 6.3.8 Payroll related benefits see UWG Procedure 6.5.1 Incentive Compensation and Rewards Programs UWG Procedure 6.3.9 Workplace Practices UWG Policy 6.4 Working Hours- incl. Work from Home, Flex Time, Break Time UWG Procedure 6.4.1 Employee Conflicts of Commitment and Interest
(see also UWG Procedure 4.4.1 Significant Financial Conflict of Interest)Political Activity UWG Procedure 6.4.3 Employee Relationships UWG Procedure 6.4.4 Employment Beyond Retirement UWG Procedure 6.4.5 Employment of Minors UWG Procedure 6.4.6 Professional Development UWG Procedure 6.4.7 Furloughs UWG Procedure 6.4.8 Lactation Support UWG Procedure 6.4.9 Gifts and Gratuities UWG Procedure 6.4.10 Employee Personnel Records UWG Procedure 6.4.11 Reduction in Force UWG Procedure 6.4.12 Employee Benefits UWG Policy 6.5 Payroll related benefits- incl. Social Security, Georgia Defined, misc.deductions UWG Procedure 6.5.1 Group Health Insurance UWG Procedure 6.5.2 Group Life Insurance UWG Procedure 6.5.3 Retirement Plans and Benefits
(see also UWG Procedure 6.4.5 Employment Beyond Retirement)UWG Procedure 6.5.4 Disability Benefits UWG Procedure 6.5.5 Employee Recognition Program UWG Procedure 6.5.6 Tuition Assistance Program (TAP) UWG Procedure 6.5.7 Time Away From Work
Administrative
Annual
Bereavement
Compensatory Time
Educational
Family Medical Leave Act (FMLA)
Holiday
Inclement Weather and Emergencies
Maternity
Military
Misc. Leave (i.e. organ donation, court duty, voting)
Shared Leave Pool
Sick
(see also UWG Procedure 6.7.2 Workers Compensation)UWG Procedure 6.5.8 Benefits for Dependents of Deceased Employees, Disabled Employees, or Retirees UWG Procedure 6.5.9 Additional Benefits- incl. Other Insurance, Annuities, Campus Center, etc. UWG Procedure 6.5.10 Performance and Employee Relations UWG Policy 6.6 Code of Conduct UWG Procedure 6.6.1 Progressive Discipline UWG Procedure 6.6.2 Termination/Separation of Employment UWG Procedure 6.6.3 Staff Grievances and Appeals
(For Faculty, see UWG Procedure 2.6.2 Grievance Procedures)UWG Procedure 6.6.4 Disruptive Behavior - Faculty/Staff
(see also UWG Procedure 3.8.6 Disruptive and Obstructive Behavior-Students)UWG Procedure 6.6.5 Performance Evaluations-Staff
(For Faculty, see UWG Policy 2.4)UWG Procedure 6.6.6 Performance Evaluations-Academic Officers UWG Procedure 6.6.7 Miscellaneous HR Procedures UWG Policy 6.7 Volunteering UWG Procedure 6.7.1 Workers Compensation UWG Procedure 6.7.2 -
Campus Planning, Design, and Construction UWG Policy 7.1 Campus Master Planning UWG Procedure 7.1.1 Space Designation and Allocation UWG Procedure 7.1.2 Maintenance and Operations UWG Policy 7.2 Service Requests UWG Procedure 7.2.1 Approval for Outdoor Improvements UWG Procedure 7.2.2 Indoor Improvement Approval Process UWG Procedure 7.2.3 Advisories UWG Procedure 7.2.4 Sustainability Efforts UWG Procedure 7.2.5 Campus Signage UWG Procedure 7.2.6 Safety in University Facilities UWG Policy 7.3 Access Control Management UWG Procedure 7.3.1 [RESERVED] UWG Procedure 7.3.2 Special-Use Premises UWG Policy 7.4 Shared-Use Paths UWG Procedure 7.4.1 Reclamation Areas UWG Procedure 7.4.2 Transient Property UWG Procedure 7.4.3 Capital Procurement Program UWG Policy 7.5 Professional Services UWG Procedure 7.5.1 Furniture and Fixtures UWG Procedure 7.5.2 Construction Services UWG Procedure 7.5.3 Property and Casualty Insurance UWG Policy 7.6 Property Coverage UWG Procedure 7.6.1 Automobile/General Liability UWG Procedure 7.6.2 Damages and Claims UWG Procedure 7.6.3 Asset Management UWG Policy 7.7 Asset transfers UWG Procedure 7.7.1 Asset surplus UWG Procedure 7.7.2 Non State-Owned Assets UWG Procedure 7.7.3 Satellite Operations UWG Procedure 7.7.4 Property Inventory UWG Procedure 7.7.5 Computers and Technology Assets UWG Procedure 7.7.6 Use of University Facilities and Physical Assets UWG Policy 7.8 Appropriate Use UWG Procedure 7.8.1 Third-Party Use UWG Procedure 7.8.2 Facilty Use Agreements UWG Procedure 7.8.3 Bond Requirements UWG Procedure 7.8.4 Motor Vehicle Management UWG Policy 7.9 Driver Qualification UWG Procedure 7.9.1 Vehicle Operations UWG Procedure 7.9.2 Fleet Management UWG Procedure 7.9.3 Cart Transportation UWG Procedure 7.9.4 Vehicle Idling UWG Procedure 7.9.5 [RESERVED] UWG Policy 7.10 Facility Status Communications UWG Policy 7.11 University Announcements UWG Procedure 7.11.1 Building Managers UWG Procedure 7.11.2 Property Damage UWG Procedure 7.11.3 [RESERVED] UWG Policy 7.12 Parking Operations UWG Policy 7.13 Parking Services Management UWG Procedure 7.13.1 Parking Regulations UWG Procedure 7.13.2 -
Technology and Use UWG Policy 8.1 Acceptable Use for Computers and Network Software and Digital Copyright Compliance UWG Procedure 8.1.2 Electronic Information, Communication, and Technology Accessibilty UWG Procedure 8.1.3 Website Content Management System UWG Procedure 8.1.4 For additional info, see UWG Information Security Program and Gramm Leach Bliley Act Information Security Program Data Security UWG Policy 8.2 [RESERVED] UWG Procedure 8.2.1 Data Storage and Use UWG Procedure 8.2.2 Cybersecurity Awareness Training Data Stewardship and Classification UWG Procedure 8.2.4 Cellular Telecommunication UWG Procedure 8.2.5
*Updated 4.12.2019Bring Your Own Device UWG Procedure 8.2.6
*Updated 4.12.2019Media Hardware Disposal UWG Procedure 8.2.7 Privacy UWG Policy 8.3 FERPA UWG Procedure 8.3.1 Personally Identifiable Information UWG Procedure 8.3.2 Medical Records/HIPAA UWG Procedure 8.3.3 Metadata Storage UWG Procedure 8.3.4 EU General Data Protection Regulation Compliance UWG Procedure 8.3.5 Records and Information Management (RIM) UWG Policy 8.4 Records Management Standard Operating Procedure UWG Procedure 8.4.1 Legal and Regulatory Compliance UWG Policy 8.5 Legal Holds and Records Preservation UWG Procedure 8.5.1 Compliance with Georgia Open Records Act UWG Procedure 8.5.2 Legal Process- incl. Subpoenas, Bankruptcy Notes, Garnishment, etc. UWG Procedure 8.5.3 -
Risk Management UWG Policy 9.1 Risk Assessments UWG Procedure 9.1.1 Enterprise Risk Management UWG Procedure 9.1.2 Emergency Operations UWG Procedure 9.1.3 Emergency Animal Shelter Implementation UWG Procedure 9.1.4 Immunizations UWG Policy 9.2 Safety UWG Policy 9.3 Occupational Health & Safety UWG Procedure 9.3.1 Safe Operations UWG Procedure 9.3.2 Violence in the Workplace UWG Procedure 9.3.3 Weapons on Campus UWG Policy 9.4 Possession and Carrying of Firearms on Campus UWG Procedure 9.4.1 Prohibited Weapons on Campus UWG Procedure 9.4.2 Protection of Minors On Campus UWG Policy 9.5 Protection of Minors in Camps, Conferences, and Ancillary Programs Minors in University Sponsored Programs UWG Procedure 9.5.2 Children of Students, Employees, and Visitors on Campus UWG Procedure 9.5.3 Tobacco Free Campus UWG Policy 9.6 University Police Operations UWG Policy 9.7 Crisis Communication Plan UWG Procedure 9.7.1 Alcohol on Campus UWG Policy 9.8 Permissible Use of Alcohol UWG Procedure 9.8.1 Tailgating UWG Procedure 9.8.2 Medical Amnesty UWG Procedure 9.8.3 Abusive Behavior UWG Policy 9.9 Sexual Misconduct UWG Procedure 9.9.1 UWG Reporting UWG Procedure 9.9.2 Environmental Management and Compliance UWG Policy 9.10 Environmental Management UWG Procedure 9.10.1 Environmental Compliance UWG Procedure 9.10.2 Management of Hazardous Materials UWG Procedure 9.10.3 Solid Waste Management UWG Procedure 9.10.4 Environmental Stewardship UWG Procedure 9.10.5 -
External Funding UWG Policy 10.1 External Funding Classification UWG Procedure 10.1.1 Fundraising UWG Procedure 10.1.2 Crowdfunding UWG Procedure 10.1.3 University Communications UWG Policy 10.2 Brand Identity UWG Procedure 10.2.1 Web Guidelines and Rules UWG Procedure 10.2.2 UWG-Related Social Media Guidelines UWG Procedure 10.2.3 Use of University E-Mail Lists *revised 8/2018 UWG Procedure 10.2.4 Individual E-Mail Signatures UWG Procedure 10.2.5 Strategic Media Guidelines UWG Procedure 10.2.6 Government Relations UWG Policy 10.3 Events UWG Policy 10.4 Alumni Relations UWG Policy 10.5 Annual Events UWG Procedure 10.5.1 Student Programs UWG Procedure 10.5.2 Mailing Lists UWG Procedure 10.5.3 -
Post Office UWG Policy 11.1 Internal Audit UWG Policy 11.2 Government Affairs UWG Policy 11.3 Special Collections UWG Policy 11.4 Public Engagement UWG Policy 11.5
To view/print the complete and searchable Policy Index click here (updated 9.28.18)