• Who to Contact Within Budget Services

    Budget Services Areas of Responsibility 

    Name Contact Info Area of Responsiblity
    Kristin Smith

    9-5578  kristins@westga.edu

    Interim Director

    • Administration of University budget processes/policies
    • Budget Development
    • Budget Services Training
    • Resource Analysis
    • VPAA Vacancy Pool
    Daron Prater

    9-5484        dprater@westga.edu   Hours: M-F 7:30am-4:30pm

    • Vice President of Academic Affairs (VOAA-Other, Not Vacancy Pool) 
    • School of Nursing (SON)
    • Student Activities & SAFBA
    • Federal Work Study Program (committee work)
    • Student Affairs & Enrollment Management 
    • University Advancement (UA)
    • University College

    Elvia Medina-Bonilla 

    9-6406  elviab@westga.edu    Hours: M-F 8am-5pm

    • General Information and Form completion instructions
    • Budget Resources for Departments
    • Website Maintenance
    • Department Requests/Changes
    • Scholarships
    Jackson Johnson

    9-5361                            jjackson@westga.edu  Hours: M-F 8am-5pm

    • College of Arts, Culture and Scientific Inquiry (COACSI)
    • Honors College
    • Square Footage Allocation
    John Harry

    9-5362          jharry@westga.edu      Hours: M-F 8am-5pm

    • Auxliliary E&G
    • Campus Center
    • Fiscal Services (Budget Manager)
    • Fiscal Services Auxiliaries: Director's Office, Parking & Transportation, Bookstore, Telecommunications, Pub & Print, Mail Services, Food Services, Vending, Coliseum, Commencement, Townsend Center, Offset Calculations
    • Health Services
    • Housing
    • Ledger Reconciliations
    Katie Lewis 9-5168  Klewis@westga.edu  Hours: M-F 8am-5pm
    • College of Education (COE)
    • Extended/Distance Learning
    • Library
    • Office of Institutional Effectctiveness & Assesment (IEA)
    • Office of Research and Sponsored Projects (ORSP)
    • Richard College of Business (RCOB)
    • Summer Studies
    • USG Ecampus

    Matt Paintin

    9-3086  mpaintin@westga.edu  Hours: M-F 7:30am 4:30pm

    • Board of Regents Reporting
    • Facilities
    • FTE Reporting
    • Human Resources
    • Human Resources Liaison
    • Information Technology Services (ITS)
    • OneUSG Lead
    • Payroll Reallocactions
    • Police
    • Salary Increase Budget Lead
    Scott Puckett

     

     9-2259                          spuckett@westga.edu    Hours: M-F 8am-5pm

     

    • Athletics
    • Athletic Complex
    • Budgetary Compliance Reporting
    • Business Plans Coordinator
    • Board of Regents Reporting
    • Capital Projects
    • Fees (Tuition/Elective)
    • Fringe Benefits
    • Mandatory Fee Reporting
    • Office of the President (Budget Manager)
    • Revenue Forecasting
    • Quaterly Amendments
    • Name: Kristin Smith
      Contact Info:

      9-5578  kristins@westga.edu


      Area of Responsiblity:

      Interim Director

      • Administration of University budget processes/policies
      • Budget Development
      • Budget Services Training
      • Resource Analysis
      • VPAA Vacancy Pool

    • Name: Daron Prater
      Contact Info:

      9-5484        dprater@westga.edu   Hours: M-F 7:30am-4:30pm


      Area of Responsiblity:
      • Vice President of Academic Affairs (VOAA-Other, Not Vacancy Pool) 
      • School of Nursing (SON)
      • Student Activities & SAFBA
      • Federal Work Study Program (committee work)
      • Student Affairs & Enrollment Management 
      • University Advancement (UA)
      • University College

    • Name:

      Elvia Medina-Bonilla 


      Contact Info:

      9-6406  elviab@westga.edu    Hours: M-F 8am-5pm


      Area of Responsiblity:
      • General Information and Form completion instructions
      • Budget Resources for Departments
      • Website Maintenance
      • Department Requests/Changes
      • Scholarships

    • Name: Jackson Johnson
      Contact Info:

      9-5361                            jjackson@westga.edu  Hours: M-F 8am-5pm


      Area of Responsiblity:
      • College of Arts, Culture and Scientific Inquiry (COACSI)
      • Honors College
      • Square Footage Allocation

    • Name: John Harry
      Contact Info:

      9-5362          jharry@westga.edu      Hours: M-F 8am-5pm


      Area of Responsiblity:
      • Auxliliary E&G
      • Campus Center
      • Fiscal Services (Budget Manager)
      • Fiscal Services Auxiliaries: Director's Office, Parking & Transportation, Bookstore, Telecommunications, Pub & Print, Mail Services, Food Services, Vending, Coliseum, Commencement, Townsend Center, Offset Calculations
      • Health Services
      • Housing
      • Ledger Reconciliations

    • Name: Katie Lewis
      Contact Info: 9-5168  Klewis@westga.edu  Hours: M-F 8am-5pm
      Area of Responsiblity:

      • College of Education (COE)
      • Extended/Distance Learning
      • Library
      • Office of Institutional Effectctiveness & Assesment (IEA)
      • Office of Research and Sponsored Projects (ORSP)
      • Richard College of Business (RCOB)
      • Summer Studies
      • USG Ecampus

    • Name:

      Matt Paintin


      Contact Info:

      9-3086  mpaintin@westga.edu  Hours: M-F 7:30am 4:30pm


      Area of Responsiblity:
      • Board of Regents Reporting
      • Facilities
      • FTE Reporting
      • Human Resources
      • Human Resources Liaison
      • Information Technology Services (ITS)
      • OneUSG Lead
      • Payroll Reallocactions
      • Police
      • Salary Increase Budget Lead

    • Name: Scott Puckett
      Contact Info:

       

       9-2259                          spuckett@westga.edu    Hours: M-F 8am-5pm

       


      Area of Responsiblity:
      • Athletics
      • Athletic Complex
      • Budgetary Compliance Reporting
      • Business Plans Coordinator
      • Board of Regents Reporting
      • Capital Projects
      • Fees (Tuition/Elective)
      • Fringe Benefits
      • Mandatory Fee Reporting
      • Office of the President (Budget Manager)
      • Revenue Forecasting
      • Quaterly Amendments

     

  • Business Office Transaction Directory

    Business Office Transaction Directory

    Transaction Type Unit Responsible (links to webpage)
    Account Codes Controller (Website)
    Agency Accounts Accounting
    Billing (External Entities) Bursar's Office (Accounts Receivable)
    Budget Amendments Budget Services
    Business Plans Budget Services
    Check Requests Accounting (Accounts Payable)
    Department Approvers (Maintenance & Updates) Center for Business Excellence
    Department Requests Budget Services
    Disciplinary Action Human Resources
    Employee Relations Human Resources
    Encumbering Travel Expenses Accounting (Travel Services)
    ePAR/PAR Human Resources
    Expenditure Transfer Accounting
    Expense Reports (Non-Travel) Accounting (Accounts Payable)
    Harrassment/Discrimination Human Resources
    Hiring/Terminating Employees Human Resources
    Internal Billing Accounting
    Journal Entries Accounting
    Organizational Development Human Resources
    P-Card Purchasing Services
    Payroll Reallocations Budget Services
    Payroll/Payment Issues Payroll
    Performance Evaluations Human Resources
    Petty Cash Bursar's Office
    Position Information/Management Budget Services
    Reclassification of Positions Human Resources
    Revenue Estimates Budget Services
    Revenue Transfers Budget Services
    Salary Information Human Resources
    Requisitions/Purchase Orders (including Funding Changes) Purchasing Services
    Student Accounts Bursar’s Office (Accounts Receivable)
    Time Approval Payroll
    Training (Busines Office Software & Processes) Center for Business Excellence
    Travel Expenses (including Budget Failures) Accounting (Travel Services)
    Vendor Profiles/W-9 Accounting
    • Transaction Type: Account Codes
      Unit Responsible (links to webpage): Controller (Website)

    • Transaction Type: Agency Accounts
      Unit Responsible (links to webpage): Accounting

    • Transaction Type: Billing (External Entities)
      Unit Responsible (links to webpage): Bursar's Office (Accounts Receivable)

    • Transaction Type: Budget Amendments
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Business Plans
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Check Requests
      Unit Responsible (links to webpage): Accounting (Accounts Payable)

    • Transaction Type: Department Approvers (Maintenance & Updates)
      Unit Responsible (links to webpage): Center for Business Excellence

    • Transaction Type: Department Requests
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Disciplinary Action
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Employee Relations
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Encumbering Travel Expenses
      Unit Responsible (links to webpage): Accounting (Travel Services)

    • Transaction Type: ePAR/PAR
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Expenditure Transfer
      Unit Responsible (links to webpage): Accounting

    • Transaction Type: Expense Reports (Non-Travel)
      Unit Responsible (links to webpage): Accounting (Accounts Payable)

    • Transaction Type: Harrassment/Discrimination
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Hiring/Terminating Employees
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Internal Billing
      Unit Responsible (links to webpage): Accounting

    • Transaction Type: Journal Entries
      Unit Responsible (links to webpage): Accounting

    • Transaction Type: Organizational Development
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: P-Card
      Unit Responsible (links to webpage): Purchasing Services

    • Transaction Type: Payroll Reallocations
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Payroll/Payment Issues
      Unit Responsible (links to webpage): Payroll

    • Transaction Type: Performance Evaluations
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Petty Cash
      Unit Responsible (links to webpage): Bursar's Office

    • Transaction Type: Position Information/Management
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Reclassification of Positions
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Revenue Estimates
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Revenue Transfers
      Unit Responsible (links to webpage): Budget Services

    • Transaction Type: Salary Information
      Unit Responsible (links to webpage): Human Resources

    • Transaction Type: Requisitions/Purchase Orders (including Funding Changes)
      Unit Responsible (links to webpage): Purchasing Services

    • Transaction Type: Student Accounts
      Unit Responsible (links to webpage): Bursar’s Office (Accounts Receivable)

    • Transaction Type: Time Approval
      Unit Responsible (links to webpage): Payroll

    • Transaction Type: Training (Busines Office Software & Processes)
      Unit Responsible (links to webpage): Center for Business Excellence

    • Transaction Type: Travel Expenses (including Budget Failures)
      Unit Responsible (links to webpage): Accounting (Travel Services)

    • Transaction Type: Vendor Profiles/W-9
      Unit Responsible (links to webpage): Accounting