Budget Forms

Forms commonly used by the Office of Budget Services are divided below according to transaction type. Navigate through the dropdowns to find the necessary forms along with instructions for completion and other accompanying information.

• Budget Amendments

  New! The Budget Amendment form has changed. The newest version now includes a calculation for split funding positions. Please submit this version for all amendments. Updated instructions for completing the newest version of the form are linked below.

  • Budget Amendment Form (54.5K); Updated 10/27/20

    • Instructions for Budget Amendments (136K); Updated 3/1/19
• Department Approvers

  • Approver Change Form (External link to the Controller's website)

• Department Requests

  New! We have modified our request form. The most up to date copy is linked here:

  • Department Request Form (PDF, 64K); Updated 3/11/20

    • Instructions for Department Request Form (PDF, 47.4K)

• Fee Requests
  • Fee and Special Charges Form (28.8K)
  • Mandatory Fee Forms Workbook

  • Mandatory Student Fee Participation Form

• Payroll
  • Payroll Reallocation Form (19.5K)
• Position Management

  Reports To/Supervisor Changes: 

  Supervisors (Reports To) of positions are based on the organizational structure of a department, unit, or division.  Unless a reorganization is occurring, there is little need for a Supervisor change to occur.  In OneUSG Connect (our new Payroll, Position Management, and Human Resource system), the Supervisor (Reports To) information is tied to a position and not an individual.  The advantage of this approach is changes do not need to be made to this data element when the positions become vacant.  By design OneUSG Connect routes the approvals to the next “one up” or the supervisor next in line.

  If there are any changes to your organizational structure, a Reports-To Supervisor Change Request Form needs to be submitted to the Office of Budget Services.

  Reports-To Supervisor Change Request Form (Fillable PDF, 101K)-  Updated 9/25/20

  Time Approvers:

  Time Approvers are responsible for approving leave requests in addition to hourly employee time cards.  Unlike Supervisors, Time Approvers are tied to a person not the position.  When a Time Approver leaves the university, a new Time Approver needs to be designated.

  Time Approver Change Request Form needs to be submitted to Payroll and Human Resourses.

  • Time Approver Change Form- (Link to Hurman Resources website)

  For Common change scenarios, please see Matrix below.

  Reports-To Supervisor & Time Approver Common Scenarios Matrix (PDF, 31.8K)

  Critical Hire: 

  • Critical Hire Form (Link to Human Resources website)
• Request Funding
  • Requesting University Reserve Funding Form (39.2K)
• Storing Confidential Data  
  • Storing Confidential Data (PDF, 107K)